Board Meetings

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The Southeast Oklahoma Victims Advocacy, Inc (dba Kidz Kottage) Board generally meets the 3rd Tuesday of every month, at noon (12:00 pm), at Kidz Kottage except for November and December. There's no meeting during December and November's meeting is usually the 2nd Tuesday to avoid holidays.  All meetings are generally open to the public except where noted in the Agenda according to the Oklahoma Open Meeting Act.   

01-15-2019 @ noon, Board Agenda

01-15-2019 @ noon, Board Agenda  

Greetings 

*General Kidz Kottage update

· Federal Government Shutdown

· Light upgrades

*Minutes

Old Business

*Review:

· FY2018 Spent Budget

· Current VOCA Fiscals

· Report of Ornament Fundraiser

*Discussion/Vote —Staff Payroll Service Vendors to contract for 2019 onward

· Payroll Company

· Benefit Company

· Insurance Company

* Payroll

*Health

* Any other associated insurance that was met with previous Payroll Service

New Business 

*Discussion/Status—Changes/updates to the MDT Protocols

*Discussion/Assignments— Timeline to update Strategic Plan 

*Set date for Board Civil Rights & Non-Discrimination Trainings

*Board Officer Nominations

Adjournment


02-19-19 @ noon Board Agenda

Greetings 

*General Kidz Kottage update

· Federal Government Shutdown- update

· Fundraising Committee meeting dates

Old Business

*Review:

· FY2018 Spent Budget

· FY2019 Budget with CAMA carryover

· Current VOCA Fiscals

*Discussion/Vote —Staff Payroll Service Vendors to contract for 2019 onward

· New Worker’s Compensation Insurance policy

· Payroll Company

New Business 

*Discussion/Status—Changes/updates to the MDT Protocols

*Discussion/Assignments— Timeline to update Strategic Plan 

*Set date for Board Civil Rights & Non-Discrimination Trainings

*Board Officer Nominations

*Discussion/Vote —Creation of Employee Maternity Leave policy

*Discussion/Status—Board Recruitment Intern 

Adjournment
 

03-19-19 @ noon Board Agenda

Greetings 

*General Kidz Kottage update

· Minutes

· Fence Damage

Old Business

*Review:

· FY2019 Budget

· Current VOCA Fiscals

· FY2019 Spent Budget

*Review/Discussion—Strategic Plan update

*Update—Fundraising Committee projects

*Reminder—Civil Rights Training April 16th Board meeting

New Business 

*Discussion/Status—Dogwood Days

*Discussion/Vote—Fence & Property Issues

Adjournment 

 

04-16-19 @ noon Board Agenda

Greetings 

*General Kidz Kottage update

· Minutes

· New Payroll vendor

Old Business

*Review:

· FY2019 Budget updated 04-11-19

· Current VOCA Fiscals

· FY2019 Spent Budge

· New Payroll vendor

*Discussion/Vote—Strategic Plan update

*Update—Fundraising Committee projects

*Mandatory Training—Civil Rights & Non-Discrimination Training 

New Business 

*Discussion/Vote—New Lawncare provider

Adjournment 

 

05-21-2019 @ noon Board Agenda

Greetings 

*General Kidz Kottage update

· Minutes

Old Business

*Review:

· FY2019 Budget updated 05-16-19

· Current VOCA Fiscals

· FY2019 Spent Budget

· NCA Sub-award update

*Discussion/Vote—Strategic Plan update & Vote

*Discussion—Set date for Civil Rights & Non-Discrimination Training 

New Business 

*Discussion/Vote—Volunteer Program Recruitment & Oversight

*In Executive Session in accordance to 25 O.S. Sec. 307 B1

*Discussion/Vote—Volunteer Application 

Adjournment

 

06-18-2019 @ noon Board Agenda

Greetings 

*General Kidz Kottage update

· Minutes

· Maternity leave policy update

Old Business

*Review:

· FY2019 Budget 

· Current VOCA Fiscals

· FY2019 Spent Budget

· NCA Sub-award update

*Discussion/Vote—Strategic Plan update & Vote

*Discussion—Set date for Civil Rights & Non-Discrimination Training 

*Discussion/Vote—Webhost for KidzKottage.org

New Business 

*Discussion/Vote—Volunteer Program Recruitment & Oversight 

Adjournment 


07-16-19 @ noon Board Agenda

Greetings 

*General Kidz Kottage update

· Minutes

· Current report submissions

Old Business

*Review:

· FY2019 Budget 

· Current VOCA Fiscals

· FY2019 Spent Budget

*Discussion/Vote—Strategic Plan update & Vote

*Discussion—Individual Civil Rights & Non-Discrimination Training 

*Update—Webhost for KidzKottage.org

*Discussion/Update—Fundraising committee projects

New Business 

*Discussion/Vote—Volunteer Program Recruitment & Oversight 

Adjournment

 

08-20-19 @ noon Board Agenda

Greetings 

*General Kidz Kottage update

· Minutes

· Security Upgrade

Old Business

*Review:

· FY2019 Budget 

· Current VOCA Fiscals

· FY2019 Spent Budget

· FY2018 Audit

*Discussion/Vote—Strategic Plan update & Vote

*Discussion—Individual Civil Rights & Non-Discrimination Training 

*Update—Webhost for KidzKottage.org

*Discussion/Update—Fundraising committee projects

New Business 

*Discussion/Vote—Volunteer Program Recruitment & Oversight

*Discussion/Vote—Fiscal Clarification: Accounts Access Permission 

*In Executive Session in accordance to 25 O.S. Sec. 307 B1

* Annual Performance Review—Advocate

Adjournment  


09-17-19 @ noon Board Agenda  

Greetings 

*General Kidz Kottage update

· Minutes

· 3yr In-State Site Review

Old Business

*Review:

· FY2019 Budget 

· Current VOCA Fiscals

· FY2019 Spent Budget

*Discussion/Vote—Vicarious Trauma Plan 

*Discussion/Vote—Succession Plan 

*Discussion/Update—Fundraising committee projects

New Business 

*In Executive Session in accordance to 25 O.S. Sec. 307 B1

* FY2020 Salary & Benefits & Schedules

* Annual Performance Review

· Executive Director

· CFO/Program Coordinator

Adjournment 


10-15-19@noon Board Agenda

Greetings 

*General Kidz Kottage update

  · Minutes

  · Preliminary Community Survey Results

Old Business

*Review:

 · FY2019 Budget 

 · Current VOCA Fiscals

 · FY2019 Spent Budget

*Discussion/Update—Fundraising committee projects

New Business 

*Discussion/Vote—

 · Preliminary FY2020 Budget 

 · Preliminary FY2020 CAMA Budget

 · BCBS Employee Benefits for Dependents Options


11-19-19 @ noon, Board Agenda

Greetings 

*General Kidz Kottage update

   · Minutes

   · 2019 Festival of the Trees

Old Business

*Review:

   · FY2020 Budget

   · Current VOCA Fiscals

   · FY2019 Spent Budget

*Discussion/Update—Fundraising committee projects

  · GoFund Me options

   · New Indian Taco Sale date

   · Direct Donations

New Business 

*Discussion/Vote—

   · FY2020 Board Meeting Dates

*Discussion—Set 2020 date for Board Officer Elections

Adjournment 

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